Minutes of the April 9, 2024 Meeting

Board of Trustees of the Beacon Meadows Special Dependent Tax District

Northdale Park & Rec, 15510A Hooting Owls Place., Tampa, Florida

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AGENDA

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Trustees Present:        Wendy McCrorey (President), Dena Galyardt (Vice President), Barbara Appel (Treasurer), Penny Phillips (Secretary), Allen McCrorey (Trustee), Steve Castry (Trustee), Carol Coon (Trustee)

 

The meeting was called to order by Wendy at 7:01 p.m.

 

Secretary's Report

The minutes of the March 2024 Board meeting were read in advance by Trustees.  Carol made a motion, seconded by Steve, that the minutes be approved.  The motion was approved by a vote of 7-0. 

 

Treasurer’s Report (March 2024) (rounded to nearest dollar)

Revenue from previous month:  $910

Expenses: 

Utilities - $101 (43.00)

Landscape maintenance - $815 (46.00)

Google website domain - $12 (41.00)

Cash in bank:  $80,031

Available to spend:  $70,532

 

Old Business

 

Repairs to Gunn Hwy. Wall – Barbara reported that she sent an e-mail to Perry Mallory (T-3 Construction) advising him that $50,000 had been approved by the Board for the Gunn Hwy. wall repair project (including County permit) and informing him of the wall sections under consideration. She also requested that he provide alternate recommendations for sections that may need repair sooner and emphasized that the project must be delayed if section replacement becomes necessary. However, Barbara did not receive any response from Mr. Mallory. Since the new fiscal year budget must be prepared for approval at the June public budget hearing (see below) and commitment of the $50,000 will impact budget preparation, Wendy agreed to call Mr. Mallory to inquire if he could provide information before the May Board meeting.

 

Note:  The following information from the March Board meeting minutes was not addressed at the April Board meeting, but it is being included here for information purposes only.

 

1) For the 40'-0" wall sections that do not have any trees and shrubs in the way of installing the foundations: $9,100 per each 40'-0" wall section

 

2) For the 40'-0" wall sections that do have trees and shrubs in the way of installing the foundations: $11,050 per each 40'-0" wall section

 

3) For the 4'-0" wall sections that do not have any trees and shrubs in the way of installing the foundations: $2,000 per each 4'-0" wall section

 

4) For the 4'-0" wall sections that do have trees and shrubs in the way of installing the foundations: $2,600 per each 4'-0" wall section

 

Five sections that were leaning 3 inches or more in 2018 are 19, 20, 40, and 41 (40 feet long) and 21 (4 feet long).  Also, there is a 7-foot section that needs to be considered.

 

 

New Business

 

Price Increase for Wix Platform for Beacon Meadows Website – Barbara reported that the cost for the platform increased from $14 per month ($168 per year) to $17 per month ($204 per year) for the “Light” plan, a $36 per year increase. The “Core” plan was recommended at $26 per month ($312 per year), but Barbara believes the “Light” plan will be sufficient for the website, since it is all informational. Wendy made a motion, seconded by Penny, that $17 per month ($204 per year) be approved for the platform.  The motion was approved by a vote of 7-0.

 

Approval of Date/Time for June Public Budget Hearing – Since the public budget hearing is fast approaching, Carol recommended that the date/time be approved during this meeting.  Wendy made a motion, seconded by Barbara, that the public budget hearing be scheduled for June 11, 2024 at 7:30 p.m., immediately following the June Board meeting, at Northdale Recreation Center, 15510 Hooting Owls Place, Tampa. The motion was approved by a vote of 7-0.  Barbara and Carol determined that the date the advertisement of the meeting must be published in a Wednesday Tampa Times Bulletin Board is May 15, 2024 in order for the 21-calendar day advertising requirement to be met.  Barbara will prepare the advertisement for submission to the Tampa Times and will advise Trustees of the cost.

 

There being no further business, Wendy made a motion, seconded by Carol, that the meeting be adjourned at 7:23 p.m. The motion was approved by a vote of 7-0.

 

Penny Phillips, Secretary ______________________­­

 

Wendy McCrorey, President ____________________

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