Minutes of the February 11, 2010 Meeting
Board of Trustees of the Beacon Meadows Special Dependent Tax District
Carrollwood Cultural Center, 4537 Lowell Road, Tampa, Florida
Trustees Present: Carol Coon (President), Caroleen Tillery (Vice President), Barbara Appel (Treasurer), Penny Phillips (Secretary), Chris Eddy (Trustee)
Trustees Absent: Judy Pack (Trustee)
The meeting was called to order by Carol at 7:06 p.m.
Secretary's Report – The minutes of the January 2010 meeting were read by Trustees in advance. Barbara made a motion, seconded by Caroleen, to approve the minutes; approved by a vote of 5-0.
Treasurer’s Report – Barbara reported cash in bank is $22,948.27, with $12,348 available to spend. Revenues in January 2010 were $328.00. Barbara also reported that the water bill received in January 2010 had returned to a more reasonable amount.
Old Business
Weeds at Gunn Hwy. Entrance – Carol reported Jay’s Property Maintenance was contacted about the weeds at the Gunn Hwy. monument where the electric meter is located. The weeds will be sprayed with herbicide, as needed, by Jay’s.
New Trustee Search – Carol asked Trustees if they had approached any residents about becoming a Trustee to fill the current vacancy. Trustees have been unsuccessful in finding a replacement so far.
Gunn Hwy.Wall Damage – Carol reported SEI (Structural Engineering Inspections, Inc.) inspected the wall. She was verbally informed that some sections of the wall needed to be avoided due to unsafe conditions. After further inspection by Tom Miller, who is a structural engineer, he explained to Carol that the wall footer was too small and the soil was not sufficient to adequately support the wall, even with a proper footer. There are two sections severely leaning, plus other sections and one column that are leaning but their condition is not as bad. When asked by Carol if the wall was in imminent danger of collapsing, Mr. Miller replied he did not believe that was the case, but individuals should be notified of the wall’s condition on a need-to-know basis. Therefore, Carol contacted Jay’s Property Maintenance about the situation and was assured that insurance coverage was carried by Jay’s in the event of an accident. Mr. Miller told Carol he would try to complete the report before the February Board meeting (which did not happen), and he recommended that all plans and documentation concerning the wall construction be gathered and reviewed. Penny agreed to see if she had any information in her files regarding construction of the wall. Carol agreed to look through the files that had been passed on to her when she became President of the Board.
New Business
Water Bill – Carol reported it had recently come to her attention that the water bill had risen significantly since the previous bill ($100.00 between the two entrances). She contacted Jay’s Property Maintenance regarding this matter. In all likelihood, there is a break in the irrigation system line resulting from freeze damage. Jay’s will look for the break and make the necessary repairs.
There being no further business, Carol made a motion, seconded by Barbara, that the meeting be adjourned; approved by a vote of 5-0. Carol adjourned the meeting at 7:42 p.m.
Penny Phillips, Secretary
Carol Coon, President