Minutes of the August 12, 2010 Meeting
Board of Trustees of the Beacon Meadows Special Dependent Tax District
Carrollwood
Cultural Center, 4537 Lowell Road,
Tampa,
Florida
Trustees Present: Carol
Coon (President), Barbara Appel (Treasurer), Penny
Phillips (Secretary), Chris Eddy (Trustee), Dan Jones
(Trustee)
Trustees Absent: Caroleen
Tillery (Vice President), Judy Pack (Trustee)
The meeting was called to
order by Carol at 7:03 p.m.
Secretary's Report
– The minutes of the June 2010 meeting were read by Trustees in advance. Barbara made a motion, seconded by Carol, to
approve the minutes, which were approved by a vote of 5-0. There was no meeting held in July 2010 due to
lack of a quorum.
Treasurer’s Report
– Barbara reported revenues of $297.00 in June 2010 and $515.00 in July 2010 and
cash in bank of $6,032.15, with $832.00 available to spend. Barbara commented that it is advisable for
cash available to spend to be allocated for necessary expenditures before the
end of the current fiscal year (September 30, 2010).
Old Business
Tax District Budget – Carol reported
that the budget for next fiscal was submitted and has been approved by the County Commissioners.
Signs for Beacon Meadows Entrances – Informational signs had been
discussed at the June 2010 meeting. Dan
reported that he could get video surveillance signs through his business but
not neighborhood watch signs. Barbara
reminded Trustees that there is an existing sign post at the Gunn Hwy entrance but none at the Casey Road entrance so the Tax District will probably need to get approval from the County to
install a post. Dan volunteered to check
on this, since he had other business to conduct with the County. Dan asked if there was still interest in
installing surveillance cameras at the entrances. He recommended installation of two cameras
per entrance (pointing in different directions) with a DVR that would overwrite
after a certain amount of time. The
question was raised as to whether or not Tax District funds could be expended
for surveillance cameras. Barbara
volunteered to send an e-mail to Mary Mahoney at the County Management &
Budget Dept. to inquire about this.
Further discussion of signs and surveillance cameras was tabled until
the next Board meeting.
Gunn Hwy. Wall – Carol reported that repairs to
the wall have been satisfactorily completed.
She commented that the new section of the wall looks good.
The final payment to T3 Construction was
$10,966.00.
Discussion ensued regarding
purchase of sod to be laid along the new section of wall on the
Gunn Hwy. side to
prevent erosion.
It was agreed by
Trustees that this should be done. Carol stated that the sod could be laid by
Jay’s Property Maintenance, and she agreed to ask about this.
It was estimated that up to $300.00 would be
needed for the sod.
Barbara reported
that funds would need to be transferred between budget categories for the
sod.
Barbara made a motion, seconded by
Carol, that $600.00 be transferred from Professional Services (31.00) to Repair
& Maintenance (46.00).
The motion was
approved by a vote of 5-0.
Carol made a
motion, seconded by Dan, that up to $300.00 be allocated for sod to be laid in
front of the new section of the wall on the Gunn Hwy. side for erosion control.
The motion was approved by a vote of 5-0.
New Business
Financial Disclosure Form – Carol reported that, according to the
information provided on the website, former Trustee Teresa Carroll had not
filed the financial disclosure form.
Barbara reported that she had provided the County with the address
Teresa (whose full name is Mary Teresa Carroll) had included on her resignation
letter. Penny reported that she had
provided Carol with the last e-mail address she could find for Teresa. Barbara offered to call Teresa with the phone
number she had available.
Casey Rd. Entrance Water Bill – Barbara
commented that the water bill at the
Casey
Rd. entrance is double the bill at the
Gunn Hwy. Carol agreed to ask Jay’s
Property Maintenance to check to see if there is a leak.
entrance.
There being no further business,
Carol made a motion, seconded by Chris, that the meeting be adjourned, which
was approved by a vote of 5-0. Carol
adjourned the meeting at 7:40 p.m.
Penny Phillips, Secretary Carol Coon, President