BEACON MEADOWS

 

Trustees Present:         Carol Coon (President), Barbara Appel (Treasurer), Penny Phillips (Secretary), Chris Eddy (Trustee), Dan Jones (Trustee)

 

Trustees Absent:         Caroleen Tillery (Vice President), Judy Pack (Trustee)

 

The meeting was called to order by Carol at 7:03 p.m.

 

Secretary's Report – The minutes of the June 2010 meeting were read by Trustees in advance.  Barbara made a motion, seconded by Carol, to approve the minutes, which were approved by a vote of 5-0.  There was no meeting held in July 2010 due to lack of a quorum.

 

Treasurer’s Report – Barbara reported revenues of $297.00 in June 2010 and $515.00 in July 2010 and cash in bank of $6,032.15, with $832.00 available to spend.  Barbara commented that it is advisable for cash available to spend to be allocated for necessary expenditures before the end of the current fiscal year (September 30, 2010).

 

Old Business

 

Tax District Budget – Carol reported that the budget for next fiscal was submitted and has been approved by the County Commissioners.

 

Signs for Beacon Meadows Entrances – Informational signs had been discussed at the June 2010 meeting.  Dan reported that he could get video surveillance signs through his business but not neighborhood watch signs.  Barbara reminded Trustees that there is an existing sign post at the Gunn Hwy entrance but none at the Casey Road entrance so the Tax District will probably need to get approval from the County to install a post.  Dan volunteered to check on this, since he had other business to conduct with the County.  Dan asked if there was still interest in installing surveillance cameras at the entrances.  He recommended installation of two cameras per entrance (pointing in different directions) with a DVR that would overwrite after a certain amount of time.  The question was raised as to whether or not Tax District funds could be expended for surveillance cameras.  Barbara volunteered to send an e-mail to Mary Mahoney at the County Management & Budget Dept. to inquire about this.  Further discussion of signs and surveillance cameras was tabled until the next Board meeting.

 

Gunn Hwy.

Wall – Carol reported that repairs to the wall have been satisfactorily completed.  She commented that the new section of the wall looks good.  The final payment to T3 Construction was $10,966.00.  Discussion ensued regarding purchase of sod to be laid along the new section of wall on the

Gunn Hwy.

side to prevent erosion.  It was agreed by Trustees that this should be done. Carol stated that the sod could be laid by Jay’s Property Maintenance, and she agreed to ask about this.  It was estimated that up to $300.00 would be needed for the sod.  Barbara reported that funds would need to be transferred between budget categories for the sod.  Barbara made a motion, seconded by Carol, that $600.00 be transferred from Professional Services (31.00) to Repair & Maintenance (46.00).  The motion was approved by a vote of 5-0.  Carol made a motion, seconded by Dan, that up to $300.00 be allocated for sod to be laid in front of the new section of the wall on the Gunn Hwy. side for erosion control.  The motion was approved by a vote of 5-0.  

 

New Business

 

Financial Disclosure Form – Carol reported that, according to the information provided on the website, former Trustee Teresa Carroll had not filed the financial disclosure form.  Barbara reported that she had provided the County with the address Teresa (whose full name is Mary Teresa Carroll) had included on her resignation letter.  Penny reported that she had provided Carol with the last e-mail address she could find for Teresa.  Barbara offered to call Teresa with the phone number she had available. 

 

Casey Rd.

Entrance Water Bill – Barbara commented that the water bill at the

Casey Rd.

entrance is double the bill at the

Gunn Hwy.

  Carol agreed to ask Jay’s Property Maintenance to check to see if there is a leak. entrance.

 

There being no further business, Carol made a motion, seconded by Chris, that the meeting be adjourned, which was approved by a vote of 5-0.  Carol adjourned the meeting at 7:40 p.m.

 

 

 

Penny Phillips, Secretary                                Carol Coon, President