Minutes of the December 9, 2010 Meeting
Board of Trustees of the Beacon Meadows Special Dependent Tax District
Carrollwood
Cultural Center, 4537 Lowell Road, Tampa,
Florida
Trustees Present: Carol Coon (President), Caroleen
Tillery (Vice President), Barbara Appel (Treasurer), Penny Phillips (Secretary), Chris Eddy (Trustee), Judy
Pack (Trustee)
Trustees Absent: Dan
Jones (Trustee)
The meeting
was called to order by Carol at 7:03 p.m. Note:
Penny arrived after two votes were taken.
Secretary's Report
– The minutes of the October 2010 meeting were read by Trustees in
advance. Carol made a motion, seconded
by Judy, to approve the minutes, which were approved by a vote of 5-0. There was no meeting in November 2010 due to
lack of a quorum.
Treasurer’s Report
– Barbara reported that revenue for November 2010 was $2,362.05 and cash in
bank was $4,132.93, with available to spend “in the red” ($8,267.00), since
there is still not enough revenue to cover known expenses for FY11.
New Business
Payment for Lawn Maintenance Services – Jay’s Property Maintenance
notified Carol that payment for services for October 2010 was not
received. Jay indicated that other mail
was missing in his neighborhood. Barbara
mailed another check for payment for services for October. It was recommended that on-line bill payment
be set up for payments to Jay’s Property Maintenance. Judy made a motion, seconded by Barbara, that
on-line bill payment be established. The
motion was approved by a vote of 5-0.
Mulch at Entrances – Jay’s Property Maintenance had intended to
apply new mulch at both entrances to Beacon Meadows in November or December
2010. However, there is no evidence that
this was been done.
Gunn Hwy. Wall Repair – Barbara requested an
estimate from T-3 Construction for repair of another four-foot section of the Gunn Hwy.
wall. However, she was advised that it
will be very costly unless more than one section of wall is repaired. Discussion was tabled until a future meeting
when expenditures for FY11 can be prioritized.
Lights at Casey Rd.
Entrance – Because the light fixtures were not functioning properly, Penny
contacted Jim’s Electrical Services to request that he troubleshoot the problem
and provide an estimate for repairs. Jim
determined there was a voltage problem and called TECO; TECO resolved the
problem. Jim submitted a bill to Barbara
for $60.00 for his services. Penny made
a motion, seconded by Carol, to pay Jim’s Electrical Services $60.00 for
services rendered. The motion was
approved by a vote of 6-0 (budget category 46.00). Barbara reported that she purchased new light
bulbs to replace burned out light bulbs for the entrance fixtures.
Holiday Decorations – Decorations (wreaths,
garlands, and lights) were put up at the Beacon Meadows entrances over Thanksgiving
weekend. Barbara purchased additional
garland and a Rain Bird enclosure to replace the timer/electric cover at the Gunn Hwy. entrance
that was in disrepair. Barbara reported
that the total amount she spent for light bulbs (see above), garland, and Rain
Bird enclosure was $96.02. Judy made a
motion, seconded by Caroleen, that Barbara be reimbursed $96.02 for the cost of
light bulbs, garland, and Rain Bird enclosure.
The motion was approved by a vote of 6-0 (budget category 52.00). Penny asked who had installed the additional colored
lights at both entrances. None of the
Trustees present were responsible for adding the lights. Trustees expressed their appreciation for
this anonymous donation. Penny remarked
that the colored lights at the Casey
Rd. entrance were not flashing in unison, but
there should be controls that could be adjusted. Trustees agreed that the decorations should
be removed from the entrances New Years weekend.
Old Business
Advertisement of
Board Meetings – Carol reported that the date, time, and location of Board
meetings in FY11 were advertised in The
St. Petersburg Times, as required.
New Fiscal Year Submissions – Barbara reported that the affidavit
for advertisement of FY11 Board meetings, the minutes of September and October
2010 Board meetings, and the updated Special District Information Form needed
to be submitted to designated officials.
Carol and Barbara agreed to submit the documents, as required.
FY10 Financial Audit
– Carol reported that the FY10 financial records were submitted to David King,
CPA, for auditing, and the audit was received.
Pressure Washing of Gunn Hwy. Wall – Pressure washing of the Gunn Hwy. wall by Integrity was
completed. A satisfactory job appeared to have been done.
Community Watch Sign – Barbara showed Trustees the community watch
sign that she had purchased. She will
install the sign on the existing post at the Gunn Hwy. entrance.
Qualified Public Depository/On-line Banking – Under Chapter 280,
Florida Statutes, it is required that public funds be deposited in a financial
institution designated as a qualified public depository. Mercantile Bank, the Tax District’s financial
institution, meets the criteria. Barbara
reported that the account would be set up for on-line banking. Trustees agreed to an appropriate user ID for
the account. Barbara offered to provide
the on-line banking information to Trustees upon request.
There being no further business,
Barbara made a motion, seconded by Carol, that the meeting be adjourned, which
was approved by a vote of 6-0. Carol
adjourned the meeting at 7:48 p.m.
Penny Phillips, Secretary Carol Coon, President