Minutes of the October 9, 2008 Meeting
Board of Trustees of the Beacon Meadows Special Dependent Tax District
13550 S. Village Dr., Tampa, Florida
Trustees Present: Carol Coon (President), Caroleen Tillery (Vice President), Barbara Appel (Treasurer), Penny Phillips (Recording Secretary), Leslie Fordham (Corresponding Secretary), Chris Eddy (Trustee), Judy Pack (Trustee)
Trustees Absent: None
The meeting was called to order by Carol at 7:10 p.m.
Secretary's Report – The minutes of the September 2008 meeting were read in advance by Trustees. Carol made a motion, seconded by Barbara, that the minutes be approved. The motion was approved by a vote of 7-0.
Treasurer's Report – Barbara reported that the September 2008 bank statement reflects cash in bank of $14,135.18 with $9,116 available to spend. Also, in the September 2008 Board meeting, funds approved for advertising the Beacon Meadows garage sale were assigned to budget category 41, but they should have been assigned to budget category 49.
Old Business
Bees in Jackson Rd. Wall – Leslie reported that, on October 7, 2008, McDonald Pest Control removed the feral Africanized honey bees from the wall. Five to seven days after that date, the hive will be cleaned out of the wall and repair of the wall will take place.
Light Fixtures at Beacon Meadows Entrances – Carol reported that she contacted three companies about installation of light fixtures, but none responded to her inquiry. Leslie agreed to invite three contractors to the November 2008 Board meeting to present proposals.
Board Meeting Signs – The signs need to be updated to reflect the change in the location of monthly Board meetings in the new fiscal year and to reflect Beacon Meadows’ current website address. Barbara agreed to contact Signs USA to request that new inserts be made for the signs. Penny made a motion, seconded by Carol, that up to $100.00 be allocated for the sign inserts to reflect these changes. The motion was approved by a vote of 7-0.
Tax District Audit – David King, who audited Beacon Meadows’ financial records, has not yet submitted the audited records to Hillsborough County. However, Beacon Meadows has not been listed as delinquent on the State Auditor’s website. Also, Mr. King has cashed the check from Beacon Meadows for his services to the Tax District.
New Business
Expiration of Trustee Seats – Carol reminded Trustees that she and Judy had been reappointed to their Trustee seats (#3 and #1 respectively) in the September 2008 meeting. Penny reported that she had submitted all of her election documents to Hillsborough County in a timely manner. However, she did not recall receiving word that she had been reelected. Therefore, Carol recommended that Penny be reappointed to the Trustee seat. Carol made a motion, seconded by Barbara, that Penny be reappointed to Seat #2. The motion was approved by a vote of 7-0.
Election of Officers – After discussion ensued among Trustees to determine if all officers were interested in remaining in their offices, Penny made a motion, seconded by Judy, that the following slate of officers be approved by the Board:
President – Carol Coon
Vice President – Caroleen Tillery
Treasurer – Barbara Appel
Recording Secretary – Penny Phillips
Corresponding Secretary – Leslie Fordham
The slate of officers was approved by a vote of 7-0.
Appointment of Registered Agent – Carol agreed to continue as registered agent for the Tax District. Barbara made a motion, seconded by Caroleen, that Carol continue as registered agent. The motion was approved by a vote of 7-0.
Board Meetings for Next Fiscal Year – Trustees agreed that meetings should continue to be conducted on the second Thursday of each month starting at 7:00 p.m. Penny reported that she had made arrangements for monthly Board meetings to be held in the Carrollwood Cultural Center free of charge. Carol made a motion, seconded by Penny, that the monthly Board meetings be held at the Carrollwood Cultural Center on the second Thursday of each month starting at 7:00 p.m. The motion was approved by a vote of 7-0. Trustees agreed to visit the Center after the meeting was adjourned to see where future meetings would be conducted. Carol reported that the approved meeting schedule needed to be advertised as soon as possible. Leslie agreed to make arrangements for the required advertisement to be run in the St. Petersburg Times.
Other Business
Financial Disclosure – Carol reminded Trustees that they must complete a financial disclosure form each fiscal year. Failure to do so can result in substantial fines that are the responsibility of Trustees to pay.
There being no further business, Barbara made a motion, seconded by Carol, that the meeting be adjourned. The motion was approved by a vote of 7-0. Carol adjourned the meeting at 7:40 p.m.
Penny Phillips, Recording Secretary
Carol Coon, President