BEACON MEADOWS

Trustees Present: Carol Coon (President), Barbara Appel (Vice President), Caroleen Tillery (Treasurer), Penny Phillips (Recording Secretary), Chris Eddy (Trustee), Leslie Fordham (Trustee)

Trustee Absent: Judy Pack (Corresponding Secretary)

The meeting was called to order by Carol at 7:08 p.m.

Secretary's Report – The minutes of the June 2008 meeting were read in advance by Trustees. Chris made a motion, seconded by Carol, that the minutes be approved. The motion was approved by a vote of 6-0.

Treasurer's Report – Caroleen reported that the bank statement for June 2008 reflects cash in bank of $16,091.36, with $9,991.00 available to spend. She also reported that a deposit of $407.00 was received from Hillsborough County.

Old Business

Additional Repair to Jackson Rd. Wall – Carol reported that she contacted a Hillsborough County school board member to inquire if the school district masons did work “on the side.” Since they do, the school board member agreed to have the appropriate person call Carol. However, Carol has not yet been contacted. Chris reported that an acquaintance of the paint contractor (D&S) will be giving him an estimate on the additional repairs to the wall. However, Chris has not yet received the estimate. He also reported that there is a honey bee hive inside the wall. A large “X” marks the spot. He researched the situation and found that the bees must be removed first and then the hive can be destroyed. Carol volunteered to call Lee’s Bees about removal of the bees.

Reconciliation of Bank Statement with Financial Ledger - The Tax District’s financial audit for last fiscal year cannot be completed until the bank statement for September 30, 2007 and the financial ledger can be reconciled. Caroleen continues to look for the discrepancy and is making progress.

New Business

Change of Board Officers – Discussion ensued regarding Caroleen and Barbara “swapping” their Board offices. Barbara has done a considerable amount of work on the spreadsheet used to generate the financial reports and believes it would be beneficial for her to hold the office of Treasurer. Caroleen is willing to serve as Vice President. Penny made a motion, seconded by Carol, that Barbara be appointed as Treasurer and Caroleen be appointed as Vice President. The motion was approved by a vote of 6-0. Carol reported that Judy had expressed a desire not to continue serving as Corresponding Secretary. After Carol explained the basic responsibilities of Corresponding Secretary, Leslie agreed to hold that office. Barbara made a motion, seconded by Carol, that Leslie be appointed as Corresponding Secretary. The motion was approved by a vote of 6-0.

Budget Documents – Carol reported that the budget documents for next fiscal year have not yet been submitted to Hillsborough County because she is waiting to receive an affidavit from the St. Petersburg Times as verification that the June 2008 public budget hearing had been appropriately advertised. She informed Mary Mahoney why the documents had not been submitted. As soon as the affidavit is received, Carol will e-mail the documents to Mary, as well as send them through U.S. mail.

Light Fixtures at Beacon Meadows Entrances – Discussion ensued regarding additional projects that could be performed this fiscal year. It was agreed that the light fixtures at both entrances should be replaced using this year’s funds. Carol informed Trustees that she had received a flyer at her house from Mott’s that advertises the services provided. She will call to get an estimate on replacement of the light fixtures.

There being no further business, Carol made a motion, seconded by Barbara, that the meeting be adjourned. The motion was approved by a vote of 6-0. Carol adjourned the meeting at 7:50 p.m.


Penny Phillips, Recording Secretary


Carol Coon, President