BEACON MEADOWS

Trustees Present: Carol Coon (President), Barbara Appel (Vice President), Caroleen Tillery (Treasurer), Penny Phillips (Recording Secretary), Chris Eddy (Trustee), Judy Pack (Trustee)

Trustee Absent: Cheryl Bonk (Corresponding Secretary)

Public Present: Leslie Fordham (4712 Singing Stream Way)

The meeting was called to order by Carol at 7:19 p.m.

Secretary's Report – The minutes of the May 2008 meeting were read in advance by Trustees. Chris made a motion, seconded by Carol, that the minutes be approved. The motion was approved by a vote of 6-0.

Treasurer's Report – Caroleen reported that the bank statement for May 2008 reflects cash in bank of $15,756.73, with $8,757.00 available to spend. She also reported that Jay’s Property Maintenance charged more for removing foliage from the Jackson Rd. wall than had been approved by the Board. Carol explained that there was a lot more work to be done than anticipated. It took five workers nine hours to finish the job. Therefore, the charge was $775.00. Penny made a motion, seconded by Judy, that $775.00 (budget category 46.00) be approved to be paid for removal of foliage from Jackson Rd. wall by Jay’s Property Maintenance. The motion was approved by a vote of 6-0.

Old Business

Additional Repair to Jackson Rd. Wall – Chris reported that he has not yet been able to get estimates from masons for the additional repair work to be done to the wall.

Reconciliation of Bank Statement with Financial Ledger - The Tax District’s financial audit for last fiscal year cannot be completed until the bank statement for September 30, 2007 and the financial ledger can be reconciled. Caroleen continues to look for the discrepancy and believes it may be the result of a missing deposit. Carol and Barbara agreed to help look for the discrepancy.

Letters to Homeowners – It was agreed by Trustees at the May 2008 meeting that homeowners with property along the Jackson Rd. wall need to take necessary steps to maintain their side of the wall and prevent its collapse. Carol reported that she has not yet written the letters but plans to do so.

New Business

Financial Disclosure Statement – Penny reminded Trustees that they all must file financial disclosure statements with the State of Florida by the beginning of July 2008. Failure to do so can result in a monetary penalty to Trustees.

Carol made a motion, seconded by Barbara, that the meeting be adjourned in order for the public budget hearing to begin at 7:30 p.m. The motion was approved by a vote of 6-0. Carol adjourned the meeting at 7:30 p.m.

The meeting was reconvened by Carol at 8:12 p.m.

Removal of Trustee from Board – Cheryl Bonk has not attended any Board meetings since she was appointed as a Trustee in October 2006, and she has expressed the desire to no longer be a Trustee if another resident can be found to replace her. Therefore, Carol made a motion, seconded by Judy, that Cheryl be removed from the Board as a Trustee. The motion was approved by a vote of 6-0.

Appointment of New Trustee – Leslie Fordham agreed to serve as a Trustee. Therefore, Carol made a motion, seconded by Penny, that Leslie be appointed as Trustee to replace Cheryl in position BM4. The motion was approved by a vote of 6-0. Carol will submit an updated Trustee list to Hillsborough County.

There being no further business, Carol made a motion, seconded by Penny, to adjourn the meeting. The meeting was adjourned by Carol at 8:19 p.m.


Penny Phillips, Recording Secretary


Carol Coon, President